Director of Operations

The Operations Director will be responsible for ensuring the effective and efficient functioning of CBC operations, including internal administrative systems, meeting and event logistics, staff onboarding and off-boarding, records and databases, and coordination with CBC Member offices. The Operations Director will work closely with the Executive Director, CBC staff, Caucus leadership, and Member office staff to ensure that the CBC's operational needs are effectively managed and that Caucus meetings, programs, and activities are executed efficiently. • Oversee day-to-day operations of the Congressional Black Caucus. • Coordinate the logistics and operational execution of weekly CBC meetings, leadership meetings, special meetings, retreats, briefings, and other Caucus convenings. • Manage meeting logistics, including scheduling and securing House or Capitol rooms, coordinating virtual meeting platforms, preparing meeting materials, tracking RSVPs and attendance, and ensuring necessary logistical arrangements are in place. • Provide logistical and administrative support for CBC programming, meetings, events, and other activities. • Maintain staff contact information, internal databases, distribution lists, and other operational records. • Build and maintain databases of internal and external stakeholders as necessary to support Caucus operations. • Provide orientation and administrative onboarding for new CBC staff, including coordination of House identification, keys, equipment, technology access, office procedures, and other operational needs. • Coordinate administrative off-boarding procedures for departing employees, including the return of keys, House identification cards, equipment, files, records, and other CBC or House property. • Maintain administrative files and personnel records consistent with applicable House requirements and office procedures. • Oversee mail operations and other administrative systems of the CBC office. • Manages the Executive Director’s calendar and coordinates scheduling of internal and external meetings and engagements • Assist CBC staff and Member offices with scheduling House or Capitol rooms for Caucus-related functions and activities. • Coordinate with CBC Member office staff, including schedulers and other designated staff, on meeting logistics, scheduling, attendance, and operational matters. • Develop and maintain internal operational systems, processes, calendars, trackers, and procedures to improve the efficiency and effectiveness of the CBC. • Identify operational needs and potential challenges and proactively develop solutions to ensure the smooth functioning of Caucus activities. • Perform other operational and administrative responsibilities as assigned by the Executive Director.