Date Posted:
June 8, 2026
Position Title:
Executive Assistant and Scheduler
Office/Company:
Rep. Raul Ruiz
Party:
Democrat
Office Code:
CA-25
Job Number:
MEM-179-26
Reports To:
Location:
Washington, DC
Contact:
CA25resumes@mail.house.gov
Salary:
Primary Role
Staff Assistant
Secondary Role:
Scheduler
Job Type:
Description:
Representative Raul Ruiz, M.D. is a Senior Member of the Energy and Commerce
Committee and former Chair of the Congressional Hispanic Caucus. Interested and
qualified candidates for the position of Executive Assistant and Scheduler in his
Washington, D.C. office. Salary is commensurate with
experience; the office offers competitive and comprehensive benefits.
Responsibilities:
The Executive Assistant and Scheduler will manage the Congressman’s schedule from DC
to California and support the smooth daily operations of the office, reporting directly to the
Chief of Staff. This role works closely with the Chief of Staff, District Director, Legislative
Director, and Communications Director to ensure all scheduling needs are met and the
Member stays on schedule throughout the day. Additionally, the Executive Assistant
serves as the direct administrative assistant for the Congressman managing the Member’s
schedule, logics, personal Office, workflow, and information needs.
• Coordinate, maintain, and execute the Congressman’s daily schedule, ensuring
proper time allocation for preparation, travel, and transitions between meetings and
events.
• Serve as the primary entry point for constituents and stakeholders seeking to
engage the office.
• Perform intake and internal processing of all D.C. and district scheduling requests in
a timely manner; ensure district requests are coordinated with the district team.
• Track and manage RSVPs, invitations, and event logistics; ensure the Member is
appropriately staffed for all meetings and events.
• Anticipate and troubleshoot scheduling conflicts in real time, adjusting priorities as
needed in a fast-moving environment.
• Manage last-minute changes, cancellations, and urgent requests with
professionalism and discretion.
• Ensure briefing materials are prepared and provided for each event and meeting,
and that staff receive appropriate advance notice.
• Arrange all official travel for the Congressman and ensure travel logistics are
properly coordinated.
• Draft and manage follow-up correspondence, including thank-you letters and
scheduling confirmations.
• Manage Member reimbursements, office purchase card, and asset management.
• Implement and maintain scheduling protocols and best practices to improve office
efficiency.
• Ensure compliance with all office policies, procedures, and practices.
• Supervise Staff Assistant, including providing feedback and conducting
performance reviews.
• Perform additional duties as assigned by the Congressman and Chief of Staff
Qualifications:
We are looking for someone who thrives under pressure, takes pride in precision, and brings energy, optimism, and grit to the job every day. The ideal candidate will develop in-depth
knowledge of the district and key stakeholders to meet the office’s strategic goals and
priorities. Ideal candidates will have:
• A bachelor’s degree or equivalent relevant experience.
• Exceptional organizational, communication, and attention-to-detail skills.
• Strong multitasking abilities and follow-through; demonstrated ability to manage
competing priorities in a fast-paced environment.
• Demonstrated problem-solving skills and a proactive, solutions-oriented mindset.
• Sound judgment and the ability to anticipate challenges before they arise.
• Proficiency with video conferencing and meeting platforms and scheduling tools.
• The ability to work collaboratively in a team setting while maintaining
professionalism under pressure.
• Willingness to work flexible hours, including long hours, nights, and weekends.
• California ties are a plus.
Instructions:
All interested candidates are encouraged to submit a resume and cover letter with
“Executive Assistant and Scheduler – Last Name” as the subject line.
Other:
This office is an equal opportunity employer; we do not discriminate.
