Community Engagement Coordinator

Join Our Team and Make a Difference Every Day Position: Community Engagement Coordinator Schedule: Monday – Friday, 8:30 AM – 4:00 PM, 37.5 hrs./week, additional availabilty as needed for events The Summit Center is Western New York’s leading provider of evidence-based services for children and adults with autism and other developmental, social, and behavioral challenges. Our team is dedicated to helping every individual we serve achieve their highest level of independence. If you’re passionate about making lives better and in search of a good job with dedicated supervisors, great benefits, and a supportive environment become a #DifferenceMaker and join our team. Potential for annual raises and profit sharing Your Impact as the Community Engagement Coordinator The Community Engagement & Events Coordinator is the primary driver of The Summit Center’s event portfolio and community presence. This role leads the planning, coordination, and execution of signature fundraising events – including the Summit Autism Walk and Summit Gala – as well as donor appreciation events, third-party fundraising initiatives, and community outreach activities. The Coordinator manages event committees, develops event communications, produces event content in partnership with the Marketing Manager, and builds the community relationships that expand The Summit Center’s visibility and philanthropic support across Western New York. Signature Events – Summit Autism Walk and Summit Gala Lead end-to-end planning and execution of the Summit Autism Walk and Summit Gala, including timelines, logistics, vendor coordination, and production schedules Develop comprehensive event communication plans and timelines, including audience segmentation and messaging strategy across email, social, and print Write and coordinate all Walk and Gala email communications, from save-the-dates through post-event thank-you messages Oversee sponsor benefit fulfillment and event-related stewardship activities in coordination with the Development Manager Produce event scripts for the Walk ceremony and Gala/Hope Award program, collaborating with leadership and emcees Coordinate all event signage, including banners, directional signage, and sponsor recognition displays Partner with the Marketing Manager on event videos, slideshows, mission moments, and printed programs Recruit, manage, and support Walk and Gala planning committee members and event leadership volunteers Facilitate committee meetings, including scheduling, agendas, minutes, goal-setting, and accountability Work with event chairs and committee members to establish fundraising goals, responsibilities, and timelines Coordinate collaboration between committees, vendors, sponsors, and internal staff throughout the event planning cycle Support committee stewardship and recognition to deepen volunteer engagement year over year Coordinate donor appreciation events from inception through execution, including venue logistics, invitations, programs, and follow-up communications Partner with the Development Coordinator on vendor logistics, RSVPs, and event setup to ensure seamless execution Ensure all donor-facing events reflect the organization’s brand standards and reinforce key stewardship messages Represent The Summit Center at community events, speaking opportunities, and presentations, building awareness and goodwill Oversee and grow third-party event and cause-marketing initiatives, providing guidance, organizational materials, and support to external organizers Manage ongoing community relations partnerships (e.g., Buffalo Bills ticket programs, Get Air, and similar arrangements), ensuring strong stewardship and mutual value Support peer-to-peer fundraising and grassroots engagement initiatives that broaden the organization’s donor base Bachelor’s degree in event management, communications, nonprofit management, marketing, or a related field 2-4 years of experience in event planning or community engagement, preferably in a nonprofit or mission-driven environment Demonstrated ability to manage multiple events and deadlines simultaneously with strong attention to logistics and detail. Experience writing event copy, scripts, or donor communications Experience recruiting, managing, and motivating volunteers and planning committees Proficiency with Microsoft Office Suite; familiarity with event management tools, design platforms (e.g., Canva), or email marketing systems a plus Ability to work flexible hours, including evenings and weekends, during event periods Commitment to the mission of The Summit Center At The Summit Center, you’ll be part of a compassionate, highly trained team committed to empowering individuals to reach their full potential. Let your next job be the one that truly makes a difference.